Associate Treasurer

POSITION SUMMARY

This Associate Treasurer supports the Treasury Department through a wide range of accounting, payroll, banking, reporting, insurance, and HR-related responsibilities. Key duties include processing invoices and expense reports, managing healthcare and payroll systems, preparing financial statements and government filings, reconciling accounts, administering employee benefits and insurance, and assisting with the annual audit and budget planning. The role also includes clerical tasks such as organizing financial records and overseeing office supply purchases, requiring strong attention to detail, confidentiality, and coordination across multiple departments.

ESSENTIAL JOB FUNCTIONS

Accounting:
- Receive all bills and invoices; code for payment; enter amounts into Cash Flow spreadsheet when cash is low
- Download healthcare ACH reports and post charges
- Process all employee monthly expense reports
- Process SNEC corporate credit card charges – gather receipts and code for posting
- Disburse and track Evangelism Fund advances to local churches and ensure receipts are received
- Prepare annual billing for local churches for property and liability insurance
- Assist treasurer in planning and preparing annual budget
- Post monthly recurring entries and all adjusting entries to the General Ledger
- Post SNEC miscellaneous charges to ABC accounts
- Reconcile ABC Due to/from account

Banking:
- Wire monthly remittance to Atlantic Union and other wire transfers as needed
- Reconcile SNEC bank accounts
- Make bank deposits as needed

Reporting:
- Track conference directors special travel and submit monthly update to ADCOM
- Email AASI Financial Statements monthly to department directors
- Take minutes at Finance Committee meetings
- Prepare quarterly payroll reports and file with state and government agencies (941; WR-1, etc)
- Prepare and submit Worker Comp audit documents annually to Church Mutual
- Prepare and upload ARP Census file annually
- Prepare and file MA HIRD report annually
- Prepare and file NAD Disability & Special Pay Report annually
- File state annual reports for CT and NH and RI
- Prepare monthly financial statements and distribute to departments
- Organize treasury staff to ensure that all required documents are prepared in a timely manner for the annual audit
- Gather data; prepare and file annual EEO-1 report
- Prepare W-2s and year-end payroll reports and file with states and Social Security Administration

ESSENTIAL JOB FUNCTIONS CONT.
Insurance:
- Submit property and general liability insurance claims to ARM as needed
- Submit Worker Compensation claims to Church Mutual as needed
- Communicate with church and school treasurers to ensure that properties are insured at a satisfactory value
- Administrate VOYA insurance coverage; calculate premiums and submit reports and payment online
- Coordinate with Property Manager to ensure that all conference, camp and church vehicles are titled by
- SNEC and are on our insurance policy with the required level of coverage

Clerical:
- Organize Treasury archive storage rooms; purge old records according to NAD guidelines
- Oversee purchasing of office supplies and tithe envelopes

OTHER JOB FUNCTIONS
Human Resources/Benefits:

- Administrate health care plan – determine employee eligibility; add and delete individuals as needed; facilitate annual enrollment
- Check annually for Spouse Eligibility for health care plan – (check in April)
- Administrate Continuing Education Funds for all employees
- Coordinate Health Equity Flexible Spending Cafeteria Plan; facilitate annual enrollment
- Receive ADCOM and Personnel Committee minutes and implement voted actions that pertain to employment, payroll,insurance and accounts payable
- Administrate short-term employee loans; explain terms; obtain promissory notes; deduct payments
- Process rent subsidy requests; maintain current lease agreement file
- Process auto insurance reimbursements; ensure employees’ vehicles are insured to NAD required levels
- File Long Term Disability and Life Insurance claims with VOYA as needed
- Provide verification of employment letters as needed

Payroll:
- Administrate time clock for hourly staff – correct mis-punches and print out bi-weekly reports
- Analyze payroll data submitted to ensure that locally funded employees are correctly classified and that proper timesheets and/or contracts are being submitted
- Run bi-weekly payroll; enter all data for full-time employees; upload direct deposit and retirement files
- Process bi-weekly withholding tax payments
- Receive year-end parsonage reports and adjust taxable wages accordingly
- Process vacation carryover requests and prepare annual accrual
- Analyze full-time employee data to calculate retirement allowance accrual
- Apply annually for Waiver of Minimum Wage Laws for student employees

WORKING CONDITIONS
Travel Requirements:
- This role requires approximately 5-10% travel throughout the year, which includes local and occasional out-of-state trips for NAD Coventions, and conference events.

Physical Requirements:
- Ability to sit, stand, and walk for extended periods.
- Frequent use of hands and fingers for typing, writing, and handling office supplies.
- Occasional lifting or carrying of items up to 20 pounds.
- Visual acuity to read computer screens, documents, and spreadsheets.
- Clear verbal communication for phone calls and in-person interactions.
- Regular use of standard office equipment, such as computers, printers, and copiers.

SKILLS & EDUCATION QUALIFICATIONS REQUIRED
- A bachelor’s degree in accounting or business administration required
- Proficiency in Excel and accounting software
- Excellent organization and attention to detail
- Clear, professional communication
- Ability to manage confidential information
- Familiarity with HR and benefits processes
- Strong problem-solving and time management skills
- 5 to 7 years of experience preferable.